Job Title: Executive Assistant to Managing Director
Location: East Legon, Accra (Ghana)
Deadline: 18th November, 2024
Mode: Hybrid (4 days in person, 1 day remote)
Industry: International Development, EdTech and translation industries
Reports to: Managing Director (MD)
About Us:
Kabod Group (KG) is a consulting firm providing professional services in Research, Knowledge Management (KM), Talent management, eLearning and Languages (interpretation and translation from English to French, Portuguese and over 30 African languages). Our clients include nonprofits and for-profit organisations operating in Africa, Europe, Latin America and Asia. We encourage you to read our capability statement to learn more about our areas of service, values, and vision.
Position Overview:
As the Executive Assistant to the Managing Director, you will be the backbone of the MD’s daily operations. This role goes beyond traditional administrative duties—you will be an extension of the MD’s leadership style, helping to drive initiatives, streamline processes, and maintain seamless communication across teams. With a strong focus on innovation, organisation, and strategic support, you will ensure the MD’s time and resources are optimised. This is an exciting opportunity for a proactive, tech-savvy, and highly adaptable individual to contribute to a high-impact mission.
Key Responsibilities:
- Manage the MD’s calendar, prioritizing meetings and initiatives based on strategic goals, urgency, and impact.
- Act as a thought partner, anticipating needs and facilitating proactive decision-making for MD.
- Prepare briefing materials for meetings, calls, and presentations, ensuring the MD is fully informed and ready to engage with internal and external stakeholders.
- Coordinate strategic projects and initiatives such as the African Founders and Executive Talk (AFET), ensuring alignment with organizational goals and timelines.
- Support the MD in key business development efforts, including managing relationships with clients, partners, and investors in the EdTech and translation space.
- Organize, plan, and execute travel arrangements, conferences, and events, particularly for international engagements, understanding logistics and cultural nuances.
- Help manage vendor relationships, particularly those related to EdTech and the language service industry, ensuring quality and timeliness.
- Assist in managing and streamlining communication between leadership and department heads, facilitating the flow of information and alignment of priorities.
- Draft speeches, emails, reports, and other materials on behalf of the MD, with a solid attention to detail and consistency in messaging.
- Help implement best practices for using productivity tools, document management systems, and collaborative platforms to enhance efficiency.
Skills & Qualifications
- 3+ years of experience in a high-level executive assistant or project management role, ideally within the EdTech, translation, or tech-enabled services sectors.
- Experience in the NGO sector, the education technology or translation industry.
- Able to use Microsoft Teams, efficient in AI productivity tools and project management.
- Exceptional organizational and multitasking abilities with a proven track record of managing complex schedules and projects, often with tight deadlines.
- Outstanding communication skills, with the ability to effectively engage internal teams and external partners, especially in a multilingual or cross-cultural context.
- A global mindset with sensitivity to cross-cultural communication and understanding of international business practices.
- Strong critical thinking and problem-solving skills, able to drive practical solutions.
- High level of integrity and professionalism, with experience handling confidential information and making decisions aligned with executive priorities.
- Fluency in English is required; additional proficiency in other languages (French, Twi, Swahili etc.) is a plus, especially for international interactions.
Job Benefits
- Health and wellness benefits include access to coaching, devotional practices, fitness and nutritional services, crisis counsellors, and mental health assistance.
- Access to professional growth and development (library access, e-books, access to professional courses and training, etc.)
- Regular travelling and networking opportunities.
- Appreciation programs and team gatherings.
- Build connections with professionals in the international development sector, EdTech and language industry.
- Receive guidance and mentorship from experienced leaders within Kabod Group.
- Access at least 60 training courses to boost professional and personal growth.
- Opportunities to develop your leadership skills through in-house events & training.
- We offer hybrid work options to ensure you can professionally and personally thrive.
How to Apply
Please submit your CV, along with a cover letter detailing your experience in supporting executives in a fast-paced environment. CV and cover letter must be sent to hr@kabodgroup.com, with a copy to owusu@kabodgroup.com. Include the Job Title « Application for EXECUTIVE ASSISTANT” in the subject line of your email. Any incomplete application shall automatically be dismissed. Should you not receive a response within two (2) weeks after the deadline, kindly regard your application as unsuccessful.
